Visible validity periods as data
The end date and renewal date appear as fields, ready for your system or calendar to track them. They’re no longer hidden away on page 14.
Legal and Contracts
Contracts with their expiration dates always clearly displayed.
Contracts, agreements, and powers of attorney are converted into data: parties, terms, applicable law, and an instant summary.
ClicScan reads them, extracts the relevant information, and creates a file that can be searched by data, not by folder.
Example: ClicScan processes a service contract between Acme and Northwind and extracts the contract type, the parties, the end date 2027-06-30, and the renewal condition, with a confidence level assigned to each field; the renewal is flagged for review.
The problem
The important information is hidden on page 14
Contracts sit as PDFs and scans buried in folders. The date that really matters—an effective date, an automatic renewal, an expiration date—is tucked away in some paragraph on page 14, and no one notices it until it’s too late: an agreement that renewed itself just when no one wanted it to, or one that expired right on the date that actually mattered. Answering “which ones expire this quarter” means opening file by file, because the date isn’t listed anywhere as a data point, only as text within the document.
The search works by filename and folder, not by what the contract says. Reading a thirty-page agreement to answer a simple question—who signed it, until when, under what law— takes half an hour each time. The information is trapped in prose, not available as data, so every inquiry starts from scratch and depends on someone remembering where the correct file was saved. The file exists, but it doesn’t answer questions.
A Day with ClicScan
A Morning at a Law Firm
This is what a morning looks like when filing a contract no longer hides its details. The scenario is for illustrative purposes only: the documents and figures are examples.
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9:00 a.m.
The wave of signed contracts is here
The contracts and agreements signed yesterday are set to be filed away. For now, they are simply PDF files with no other identifying information other than the name under which they were saved.
14 documents in the queue -
9:04 a.m.
ClicScan reads and sorts them
Classify each one, extract the relevant sections, type, effective date, and applicable law, prepare an executive summary, and rename the file with that information.
sections · effective date · summary -
9:15 a.m.
The file remains searchable
Each contract is added to the repository along with its details. Now, “those that expire this quarter” is a search based on data, rather than opening folders one by one.
searchable by data -
9:20 a.m.
The team reviews only what is marked
An ambiguous end date and a renewal clause were flagged for review. The coordinator confirms these two fields, and the lot is closed.
2 fields to review
Before, that same batch was filed manually, and the effective date was discovered too late. The difference isn't that filing is faster—it's that the file now answers questions.
The Tour
From the contract to the file, without reading the whole thing
A contract comes in through the system you're already using. The AI core classifies it, extracts its data, compiles a summary, and measures the confidence level for each field. The result is sent to the repository of your choice.
The contract is ingested via a multifunction printer, scanner, email, or web upload; ClicScan’s AI core classifies it, extracts its data, generates a summary, and measures the confidence of each field, orchestrating the Claude, Gemini, OpenAI, and DeepSeek models; the result is sent to the destination of your choice: SharePoint, Google Drive, webhook, or email.
The renamed contract, its data, and its summary are exported in CSV, XML, or JSON format to the repository where your team retrieves them—by data, not by folder.
What ClicScan Extracts
A contract—fields you can search by
The parties, effective dates, applicable law, and value are displayed as data points, each with its own confidence level. And an executive summary that provides the essentials without having to open the document.
Example: From a service contract between Acme and Northwind, ClicScan extracts the contract type, the parties, the start and end dates, the renewal terms, the governing law, and the value in dollars, with a confidence level assigned to each field; the end date and renewal terms are flagged for review.
Generated Summary · Service Agreement between Acme Corp. and Northwind Ltd., effective from July 1, 2026, through June 30, 2027, with automatic renewal for twelve months unless prior notice is given. Governing law: Delaware. Value: 120,000.00 USD. An example of the summary that ClicScan generates to provide the essential information without opening the document.
Benefits
What's Changing in Your Operation
Search by data, not by folder
Each contract is added to the repository along with its parties, type, and applicable law as data fields. You can find the contracts that expire this quarter without opening a single file.
Instant Summaries
ClicScan compiles an executive summary of each document: who signs it, by when, and under what terms—without having to read thirty pages. It’s a supplementary overview, not a formal opinion.
Complete file
Each file is renamed with its own data and is stored in an organized manner in the repository. The file remains complete and consistent, without generic names that don't convey any meaning.
Frequently Asked Questions
Frequently Asked Questions on Legal Matters
Do you read specific clauses?
ClicScan extracts the fields you define for your contracts—parties, type, term, governing law, value, renewal—and locates the data where it’s stored, instead of asking you to search for it manually. You decide which fields matter in your document type catalog; ClicScan recognizes them using artificial intelligence, not a rigid template that breaks down with the first contract that’s different. Each piece of data comes with its own confidence level, and those that don’t meet the threshold are flagged for human review before being approved.
Do you summarize long contracts?
Yes. ClicScan generates an executive summary of the document when warranted: who signs it, from when to when, under which law, and with what renewal conditions—all in just a few lines. The summary appears alongside the structured data, so you can answer a simple question without opening thirty pages. It’s a supplementary resource, not a legal opinion: interpretation and decision-making remain in the hands of your team. Each extracted field retains its confidence level, just as in the rest of the process.
Is the information confidential?
Your documents are encrypted in transit and stored encrypted at rest. Each organization sees only its own data: isolation between accounts is strict, with no exceptions, and a log records who viewed what and when—which is useful when you need to reconstruct what happened with a file. You choose which connector and destination the data goes to; it doesn’t go anywhere you haven’t configured. ClicScan handles contracts with the discretion that a legal document requires.
Don't let any validity period go unnoticed.
Schedule a demo and see your own contracts turned into data.