Faster closure
The data comes in in batches from early on. The closing no longer waits for someone to finish typing and proceeds with the information already prepared.
Accounting and Finance
Keep your books up to date. No manual invoice typing.
Invoices, receipts, and account statements are converted into structured data in seconds.
ClicScan reads them, extracts the vendor, invoice number, taxes, and amount, and sends them to wherever you manage your accounts—without any manual data entry.
Example: ClicScan processes an invoice from Global Supplies Co. and extracts the supplier, the invoice number INV-4820, the total of 4,820.00 USD, and the due date of 2026-08-01, with a confidence level assigned to each field; the due date is flagged for review.
The problem
The window always waits for someone to finish typing
Invoices come in from all over: a PDF via email, a scanned receipt, a statement downloaded from a website—each vendor with its own format. Someone opens each file and manually enters the vendor, invoice number, taxes, and amount into the accounting system, line by line. One transposed digit results in an incorrect payment or a duplicate invoice, and by the end of the month, the pile grows faster than it can be entered. The month-end closing doesn’t wait for the accounts: it waits for someone to finish typing them in.
Templates and rigid OCR don’t solve the problem—they just shift it: as soon as a vendor changes the layout of its invoice, the rule that used to work no longer recognizes the fields, and it has to be rewritten. Meanwhile, the team wastes its time on data entry instead of reviewing exceptions and reconciling accounts. The cost isn’t just the hours spent: it’s the typos, the duplicate payments, and a month-end closing that, month after month, is delayed by a bottleneck that has nothing to do with accounting itself.
A Day with ClicScan
A Morning on the Accounts Payable Team
This is what a morning looks like when data collection is no longer anyone's job. The scenario is illustrative: the documents and figures are provided as examples.
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8:00 a.m.
The documents from last night have arrived
Since yesterday, invoices and receipts have been arriving in the monitored folder and at the team's email address. No one has opened them yet.
63 documents in the queue -
8:05 a.m.
ClicScan processes them on its own
Each file is sorted, and the supplier, invoice number, taxes, and amount are extracted from it; it is then renamed using that information. No supplier-specific templates required—and no one has to lift a finger.
sort · extract · rename -
8:20 a.m.
The team reviews only what is marked
Most were approved with high confidence. A few fields were flagged for review: a blurry total, a tax ID number that was backlit. The analyst confirms only those.
5 fields to review -
8:35 a.m.
The data is entered into the accounts
The batch is exported as a CSV file to the system where the team keeps the records, with each document renamed and attached. The morning's data entry was finished before the first cup of coffee.
delivered batch
Before, that same morning would have been spent typing up invoices until noon. The difference isn't the speed of one's fingers: it's that data entry no longer keeps people busy.
The Tour
From invoice to journal entry—hands-free
An invoice comes in through the system you already use. The AI engine classifies it, extracts its data, and measures the confidence level for each field. The result is sent to the destination of your choice.
Invoices are received via a multifunction printer, scanner, email, or web upload; ClicScan’s AI core classifies them, extracts their data, and assesses the confidence level of each field, leveraging the Claude, Gemini, OpenAI, and DeepSeek models; the result is sent to the destination of your choice: webhook, Google Drive, SharePoint, or email.
Your data is exported in CSV, XML, or JSON format to the system where you manage your accounts—the renamed file always travels with the data, and manual data entry is eliminated from the process.
What ClicScan Extracts
The fields of an invoice, as they appear in the data
Each field comes with its own confidence level. Those that exceed the threshold go directly into your accounts; the doubtful ones are flagged for a second pair of eyes to confirm.
Example: From an invoice from Global Supplies Co., ClicScan extracts the supplier, the invoice number, the tax ID, the issue and due dates, the subtotal, the tax amount, and the total in dollars, with a confidence level assigned to each field; the tax ID is flagged for review.
Benefits
What's Changing in Your Operation
No manual capture
Supplier, invoice number, taxes, and amount are automatically entered into the system where you manage your accounts. No one has to manually enter an invoice anymore.
Fewer typos
Each field has its own confidence level. Unclear amounts are flagged separately before they affect your accounts, rather than slipping through as a mistyped digit.
Consistent file
Each document is renamed using its own details. You can find any invoice by supplier, reference number, or date—not by a generic name that doesn't tell you anything.
Frequently Asked Questions
Frequently Asked Questions About Finance
Does it integrate with my ERP?
ClicScan delivers the data in the format your system expects—CSV, XML, or JSON—and deposits it via the connector of your choice: email, SFTP/FTP, webhook, OneDrive, Google Drive, or SharePoint. From there, your ERP or internal process retrieves the data without manual entry. We don’t connect to your ERP by name or rely on a proprietary integration: we generate a structured file and place it where your system can retrieve it. You choose the connector and format when you set up your account, and ClicScan automatically deposits each result there.
Does ClicScan verify the totals on my invoices?
ClicScan extracts subtotal, tax, and total as separate fields, each with its own level of confidence measured during the extraction. When an amount falls below the expected threshold, it flags it as pending review instead of accepting it as valid. What ClicScan does not do is validate those amounts against your accounting records or an external system: it delivers the data and flags questionable entries, and the final reconciliation is performed by your team or your system. Nothing is invented or reported as accurate without being so.
Do you handle invoices in multiple currencies?
Yes. ClicScan extracts the currency as an additional field—currency—just as it appears in the document, along with the corresponding amount. An invoice in dollars and another in euros each arrive with their currency tagged, without you having to separate them first. What ClicScan does not do is convert exchange rates: it delivers the amount and its currency as structured data, and the conversion—if your operation requires it—is handled by your system. Each field comes with its own confidence level, just like the rest of the process.
Don't let the closing wait for anyone.
Schedule a demo and see your own invoices turned into data.